Constitution


(as amended at AGM held on 20 November 2010)

  • 1) Aims & Objectives:
    • The Forum exists to facilitate:
    • contact between researchers, writers and practitioners;
    • the strengthening of institutional links between third level teaching and research institutions;
    • linkages with libraries and research institutions concerning holdings of newspapers and periodicals;
    • linkages with organisations concerned with newspaper, periodical and printing history;
    • the provision of platforms for the discussion of research ideas and collaborative research projects;
    • the organisation of  conferences;
    • the organisation of witness seminars;
    • the development of a website and discussion list to enhance contact and research dissemination;
    • the publication of collaborative works.
  • 2) Scope:
    • The scope of the Forum shall include:
    • Newspaper history;
    • Periodical history;
    • Biography of proprietors, editors, illustrators, journalists etc;
    • History of journalism;
    • Print culture and technology.
  • 3) Membership of the Forum:
    • a) Membership of the Forum is open to all individuals with an interest in the history of newspapers and periodicals.
    • b) Membership shall be subject to the payment of an annual fee as determined by the Executive Committee.
    • c) A member of the Forum has the right to vote at Annual General Meetings and Extraordinary General Meetings.
  • 4) Executive Committee
    • a) The Executive Committee shall be tasked with the day-to-day running of the Forum and its events.
    • b) Only members of the Forum are eligible to stand for election to the Executive Committee.
    • c) The Executive Committee shall consist of a Chairperson, a Treasurer, a Secretary, and a Membership Secretary (collectively, “the officers”) and at least three ordinary members, the number of ordinary members in excess of three to be decided by the AGM.
    • e) Executive Meetings shall be held as often as required, but shall occur at least twice annually.
    • f) The quorum for Executive Meetings shall be 50% plus one of the Committee.
    • g) The Secretary shall circulate notice of Executive Meetings at least three weeks in advance.
    • h) The Secretary shall circulate previous minutes and agenda for Executive Meetings at least one week in advance.
  • 5) Annual General Meeting
    • a) An Annual General Meeting shall be held at least once a year.
    • b) The Secretary shall circulate notice of AGMs at least three weeks in advance.
    • c) The Secretary shall circulate agenda of AGMs, minutes of the previous AGM and the latest accounts at least one week in advance.
    • d) The quorum for the AGM shall be 10% of the membership.
    • e) Policy shall be decided upon at AGMs and the Executive Committee shall
      be tasked with implementing said policy.
    • f) Annual General Meetings shall elect the officers and other members of the Executive Committee for the following year.
    • g) The outgoing Chairperson, Treasurer and Secretary shall submit a report of their activities during the year to the AGM.
  • 6) Extraordinary General Meetings
    • a) An Extraordinary General Meeting (EGM) may be called by a decision of the Executive Committee, or requested by not less than 50% of members.
    • b) The quorum for an EGM shall be 50% of membership.
    • c) Any call for a meeting must be submitted to the Secretary at least four weeks in advance of such a meeting.
    • d) The Secretary shall circulate notice and agenda of EGMs at least three weeks in advance.
  • 7) Elections & Voting
    • a) At all Annual General Meetings and Extraordinary General Meetings of the Forum, each member present shall have one vote.
    • b) All policy decisions shall be by majority vote. In the event of a tied vote, the Chairperson shall have a casting vote.
    • c) At Executive Committee meetings all Committee members shall have one vote. In the event of a tied vote, the Chairperson shall have a casting vote.
    • d) All elections shall be by single transferable vote.
    • e) Elections for the posts of Chairperson, Treasurer, Secretary and Membership Secretary shall be held separately and the elections for the ordinary committee members shall be held together.
  • 8) Resignations & Co-Options
    • The Executive Committee may in its absolute discretion co-opt another member subject to a vote of not less than two-thirds of the Executive Committee.
    • No more than two co-opted members may be so appointed in any year.
  • 9) The Chairperson
    • a) The Chairperson shall ensure that all transactions of the Forum comply with this Constitution.
    • b) The Chairperson shall chair all meetings of the Executive Committee, all AGMs and all EGMs.
  • 10) The Treasurer
    • a) The Treasurer shall be responsible for all the financial transactions of the Forum and for the maintenance of accounts subject to the decisions of the Executive Committee.
    • b) All cheques and withdrawal forms from the Forum’s bank account shall be signed by the Treasurer and countersigned by one other member of the Executive Committee. The Executive Committee shall determine which members of the Committee shall be empowered to countersign cheques.
    • c) The Treasurer shall close his/her accounts at the end of the Forum’s financial year and, thereafter, as soon as possible, shall arrange the accounts for presentation to and approval by the Executive Committee. Before approving the accounts, the Executive Committee shall make any enquires and take any action it deems appropriate in order to satisfy itself that the accounts are a accurate statement of the financial position of the Forum.  When the Executive Committee has approved the accounts, they shall be signed by the Treasurer.
    • d) Copies of the latest accounts shall be furnished to the members of the Forum at the Annual General Meeting, and the Treasurer shall present a summary statement on the financial affairs of the Forum at each Annual General Meeting.
  • 11) The Secretary
    • a) The Secretary shall conduct the correspondence of the Forum and shall keep a record of it on file.
    • b) The Secretary shall circulate notice, agenda for meetings, minutes and accounts to members in accordance with the stipulations contained herein.
  • 12) The Membership Secretary
    • a) The Membership Secretary shall be responsible for maintaining an up-to-date record of the membership, with contact details and details of such matters as outstanding membership fees. He/she shall make such records available to the Secretary and the Treasurer upon request.
    • b) The Membership Secretary shall also be responsible for contacting members about payment of the annual fee, shall note all such payments on the membership records and shall pass all such fees received to the Treasurer for lodgement to the Forum’s bank account.
    • c) Members whose annual fees are unpaid for two consecutive years shall be deemed to have resigned from the Forum.
  • 13) Removal from Office
    • a) A member of the Executive Committee may be removed from office at an Extraordinary General Meeting.
    • b) If a member of the Executive Committee is absent from three consecutive meetings and if the remainder of the Executive is not satisfied with any apology proffered, he/she shall be deemed to have vacated his/her place on the Executive Committee.
  • 14) Financial Governance
    • a) All members of the Executive Committee shall operate the finances of the Forum in a transparent, ethical and legal manner and, notwithstanding this, in the best interests of the members of the Forum.
    • b) Two signatories are necessary on all Forum cheques.
    • c) The Treasurer is responsible to the Forum for all moneys received and disbursed by him/her on behalf of the Forum during his/her term of office.
  • 15) Amendments to the Constitution
    • a) Alterations may be made to the Constitution only at Annual General Meetings of the Forum and by majority vote of the members present.
    • b) Notice of intention to propose an alteration in the Constitution shall be communicated in writing to the Secretary with the names of the proposer and the seconder, at least four weeks prior to the AGM.
    • c) Alterations shall take effect at the end of the AGM at which the alterations are accepted.
  • 16) National Affiliation
    • a) The Forum may affiliate to other organisations that would, in the opinion of the Forum, enhance its goals and objectives. Such a decision may only be made at an AGM.
    • b) Any such affiliated organisations may nominate a representative as a member of the Forum.